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Key
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Description
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Explanation
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MT
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This key is just a placeholder and is not used.
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MT__DATA
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Where is the Material Tracking Data
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This key is not currently used.
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MT__INSTALLED
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Is the Material Tracking System Installed?
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This key is not currently used.
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MT_DEF_COPY_NO
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Default Copy Number
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This key is no longer used.
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MT_DEFAULT_SITE
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The Default Site Code for Items
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This key determines the code that is automatically entered into the Site field when new Material is entered onto the system.
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MT_DELETE_ITEMS
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Allow Items to be Removed
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This key determines whether a System Manager will have an option to delete incorrectly entered Material.
If set to Y a System Manager will have the Delete button on the Current Material screen.
If set to N no Delete button will be displayed for any user.
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MT_DES_ARCHIVE
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Archive Items when Destroyed via Notice
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This key determines what happens to Destroyed Items.
If set to Y all items on a Destruction Notice are deleted the system when the Notice is Marked as Destroyed.
If set to N all items on a Destruction Notice are transferred to Archived Material when the Notice is Marked as Destroyed.
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MT_DES_LAST_NO
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Last Destruction Note Number Used
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This key is no longer used.
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MT_DES_UPDATE
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Allow modification of Destruction Details?
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This key determines whether Material that has been marked as destroyed can have some details amended.
If set to Y modifications are allowed.
If set to N the user will have no update access to either the Destruction Number or Date fields.
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MT_DUP_KEEP_SEC_NO
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Keep the Original Security Number on Item Duplication?
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This key determines whether the Security Number gets blanked out when duplicating an item.
If set to Y the Security Number is not blanked.
If set to N the Security Number is blanked.
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MT_DUPLICATE_ORIG
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Check for Duplicate Originator Reference
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This key determines whether a check is made for duplicate Originator References when adding, updating or duplicating an item.
If set to Y a check will be made to see if the Originator Reference has already been used. If a duplicate is found the user is given a non-mandatory opportunity to change the value.
If set to N no check will be made.
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MT_FILED_IN_REF
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Must enter a value in the 'Filed In Ref' Field?
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This key determines whether the user must enter something in the Filed In reference box, usually the Cabinet details where the item is held.
If set to Y the user must enter a value.
If set to N then this field is optional.
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MT_ISS_CLASS
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Classification for Issue Document
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This key determines whether the Issue Document that the system produces has a Classification printed top and bottom.
Enter a valid Classification Code to have the full Classification Description displayed.
Leave this field blank if no Classification is required on Issue Documents.
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MT_ISS_DSS_PRINT
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Print Document Signature Summary Sheet
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This key determines whether the Signature Sheet button is shown on the Current Material screen.
If set to Y the Signature Sheet button is displayed allowing the Signature Sheet to be printed.
If set to N the Signature Sheet button is not displayed.
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MT_ISS_LOCAL_SITE
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Local Issue Site Code
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This key works in conjunction with the MT_ISS_OFF_SITE key to determine which Item Issues require Receipting.
If this key has a Site Code in it then any Items that are issued to sites other that this code are deemed to be Off-Site issues and will be flagged as requiring a Receipt.
If left blank the system will use the MT_ISS_OFF_SITE system key to determine receiptable items.
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MT_ISS_MR_PRINT
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Print Media Reference on Issue Document?
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This key determines whether the Media Reference is printed on the Issue Document.
If set to Y the Media Reference is printed.
If set to N the Media Reference is not printed.
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MT_ISS_OFF_PRINT
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Print an Issue Document for Off-Site Issues.
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This key determines whether an Issue Document is printed for Off-Site issues instead of marking them for putting on a Receipt.
If set to Y an Issue Document is printed.
If set to N the item is allowed to be Marked for Receipting and can be later added to a Receipt.
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MT_ISS_OFF_SITE
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Off-Site Issue Code (Receipt Required)
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This key works in conjunction with the MT_ISS_LOCAL_SITE key to determine which Item Issues require Receipting.
If the Local Site system key is blank and this key has a Code in it then any Items that are issued to this code are deemed to be Off-Site issues and will be flagged as requiring a Receipt.
If both keys are left blank the system will never mark items for Receipting.
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MT_ISS_RECEIPTED
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Should all Issued Items be Receipted?
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This key determines whether the two above keys are ignored.
If set to Y then all issued items will be marked for receipting.
If set to N then the two above keys will determine if the item needs receipting.
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MT_ISS_UPDATE
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Allow changes of Issue Details on Issued Items?
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If set to Y then the Issue information for an Item will not be able to be modified, e.g. changing who the Item is Issued To, without the Item being Returned first and then re-issued.
If set to N then the Issue details may be modified without having to mark the Item as returned first.
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MT_LOAN_DETAILS
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Allow Loan Detail Tracking?
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This key determines whether the Loan Tracking system is activated.
If set to Y the Loan Details button is shown on the Current Material screen and the Loan system is activated.
If set to N the Loan Details button is not displayed.
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MT_MAT_AUTO_NO
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Is Material Automatic Numbering Required?
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If set to Y then the system will generate a Security Number for New material if a number has not been entered by the user.
If set to N then the system will ensure that the user always enters Security Number when creating a New Item.
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MT_MAT_LAST_NO
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Last Material Number Used
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This key is no longer used.
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MT_MAT_PREFIX
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Material No. Prefix (Leave Blank if not required)
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This key is no longer used.
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MT_MERGE_NOTES
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Export Notes when creating Merge File?
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This key determines whether Notes information is included when the Export Data button is used.
If set to Y Notes information is included in the Export.
If set to N Notes information is not included in the Export.
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MT_MUSTER_CERT
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Print a Declaration Certificate on Muster?
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This key determines whether a Declaration Certificate is printed on the Muster Report.
If set to Y the Declaration Certificate is printed.
If set to N the Declaration Certificate is not printed.
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MT_MUSTER_ENTERED
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Set Muster fields when Entered onto System?
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This key determines whether the Muster Status and Muster Date fields are set when a new Classified Item is entered.
If set to Y the Muster Status is set to Y and the Muster Date is set to today' date, but can be overwritten if necessary.
If set to N the Muster Status and Muster Date fields are not set.
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MT_MUSTER_LAST_NO
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Last Muster Number Used
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This 8 character key is used to allocate Muster numbers to items. Every time a Muster Report is produced this number will be incremented, e.g. 18/12324 becomes 18/12325. This number should be re-set at the beginning of every year, e.g 19/00000
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MT_MUSTER_LOCATION
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Allow Muster Report to sort by Item Location?
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This key determines whether the Muster Report can be sorted by Item Location.
If set to Y the Muster Reports are grouped by Firms Serial Number and sorted by Surname, Item Location then Security Number / Copy Number.
If set to N the Muster Reports are grouped by Firms Serial Number and sorted by Surname, Security Number / Copy Number and then Item Location.
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MT_MUSTER_MAX
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Maximum Number of Items on a Muster
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This key determines how many items can be selected for a Muster.
If the number of items in a Muster exceeds the number set by this key a warning message is displayed allowing the Muster to be optionally aborted.
This will help stop producing unwanted mass Musters.
The default value is 100.
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MT_MUSTER_REPORT
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Print Muster Report in Portrait Mode?
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This key determines whether the Muster Report is produced in portrait mode.
If set to Y the Muster Report is printed in portrait mode which prints more item information but fewer items per page.
If set to N the Muster Report is printed in landscape mode.
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MT_MUSTER_REPORT2
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Use Alternative Landscape Muster Report
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This key determines which landscape report is printed. It is used in conjunction with the MT_MUSTER_REPORT key.
If set to Y the Muster Report is printed with Long Title and Originators Reference. This report prints two lines per item.
If set to N the Muster Report is printed with Short Title. This report prints one line per item.
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MT_MUSTER_RETURNED
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Set Last Updated fields when Item is Returned.
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This key determines whether the Last Updated fields of items on a Muster are set when the Return Item option is used in Current Material.
If set to Y the Last Updated field is set to the current system date and the Last Updated By field is set to the current user.
If set to N the Last Updated and Last Updated By fields are not updated.
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MT_MUSTER_UPDATED
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Set Last Updated fields when Marked as Mustered.
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This key determines whether the Last Updated fields of items on a Muster are set when the Marked as Mustered option is used in Current Material.
If set to Y the Last Updated field is set to the current system date and the Last Updated By field is set to the current user.
If set to N the Last Updated and Last Updated By fields are not updated.
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MT_PERSONNEL_FORM
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Allow reduced function Personnel Entry?
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This key determines whether a cut-down version of the Current Personnel screen is available from the Material Tracking Menu.
This is only required if users are operating Material Tracking without the Personnel module.
It allows easy storing of information of personnel that may regularly have classified item issued to them to help reduce typographic errors.
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MT_PRINT_CLASS
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Print Highest Item Classification on Reports?
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This key is no longer used.
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MT_PRINT_CONTRACT
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Print Contract Number on Summary Report
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This key determines whether the Contract Number is printed on the Summary Report.
It is only used if the Contracts System is installed.
If set to Y the Contract Number is printed on the Report.
If set to N the Contract Number is not printed on the Report.
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MT_REC_ARCH_RETURN
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Archive Receipted Items on Receipt Return?
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If set to Y then once a Receipt is marked as Returned all items on that receipt will be sent to Archived Material.
If set to N then items on the receipt will just be marked as returned and kept in Current Material. This key ensures that the Current system is not overloaded with information about Items which are unlikely to be held on-site again.
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MT_REC_CLASS
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Print Material Classification on Receipts?
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If set to Y then the system will show the Classification Code of every Item on the Receipt when the Receipt is printed.
If set to N then the system will not print the Classification Code.
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MT_REC_DOCUMENT
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Print which field in the Item Column on Receipt
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This key is no longer used.
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MT_REC_LAST_NO
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Last Receipt Number Used
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This key is no longer used.
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MT_REC_REMARKS
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Which field is to be displayed in Receipt Remarks
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This key determines which field in the Material record is displayed in the Title / Remarks field in Receipt Entry. This value must be a valid Material record field field name, e.g. Short Title.
Quartz Computing Limited should be informed before this value is changed.
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MT_REC_RETURN
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To whom must the Receipt be returned
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This key holds the name of the place where any signed Receipts must be returned. the value of this key is displayed on the Receipt in the Return To: field, e.g. The Security Department.
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MT_RECEIPT_MAX
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Maximum Number of Items on a Receipt
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This key determines the maximum number of items that can be added to a Receipt.
If set to 10 or lower, the user can choose whether to print a one-part or two-part Receipt.
If set to more than 10, a one-part Receipt will be always be printed. The user will not be given a choice of format.
Due to space limitation on Receipt, no more than 20 items can be printed on a single Receipt.
If this key is set higher than 20, the system will automatically limit the number of items on a single Receipt to 20.
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MT_RECIPT_RETURN
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Receipt Return Message
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This key holds the text that will be printed at the bottom of the Receipt.
The default value is PLEASE RETURN THIS RECEIPT IMMEDIATELY.
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MT_RECEIPT_TITLE
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Receipt Header Security Text
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This key allows the user to specify a security heading to be printed at the top of the Receipt.
The default value is Official - Sensitive.
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MT_TFR_LAST_NO
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Last Transfer Certificate Number Used
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This key is used by the Transfer Items to New Individual option to generate a unique Transfer Number when items are moved from one person to another individual, e.g. when an item holder leaves the company.
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