Once a Visit has been entered onto the System the Visitor may then be added. This option allows the addition of new Visitors to a Visit, or the removal of personnel that no longer require clearance to visit the specified site for the specified reason.
Find the Visit that requires Visitors.
Choose Visitors.
The system will display all Visitors currently on the Visit in tabular form:
To add a new Visitor:
Choose Add Visitors.
The standard Current Personnel Pop-Up Query window will be displayed.
Enter the selection criteria to search for the required Personnel.
The query screen will display the personnel that match the entered criteria.
To select a person choose Choose.
The Pop-Up window will remain open allowing further individuals to be selected. When all required personnel have been selected
Choose Exit.
The Pop-up window will be close and the user will be returned to the Add Visitors screen. All the personnel that were chosen will be displayed on this screen.
Choose Validate Visitor Information.
The system will now check that, if the Visit is to a foreign country, all Visitors currently on the list have a Blue Card. If they do not have one the system will allow a Blue Card to be entered. If they have more than one Blue Card, e.g. for individuals with multiple passports, the system will allow the selection of the appropriate Card. If a valid Blue Card is not entered or allocated the Visitor will remain on the list but will have a Deleted status. This can be corrected by clearing the Delete? check box, choosing Validate Visitor Information again and entering or allocating a Blue Card.
Choose Exit to leave the Visitors screen.
If the user attempts to leave the Visitors screen after adding or deleting Visitors without choosing Validate Visitor Information the system will inform the user that any modifications made to the Visitor List will not be saved.
Choose Yes to leave the screen without saving any changes.
