Official changes made to the Vetting processes now allow sites to perform some of the authorisation checks on individuals themselves. If the individual requires minimum clearance this BPSS Check is all that is required. If the individual requires a higher clearance or has made a criminal record declaration, then the relevant Authority will still have to clear them.
All cleared individuals must pass the BPSS Check. If the record already contains some BPSS information, the Basic Check button will be displayed in red.
Once the correct person has been found, other buttons will be displayed
BPSS Check
Click this option to access this BPSS screen.
This screen allows the user to monitor the progress of the BPSS Check of an individual, and to issue a BPSS Check Authorisation Number on completion.
Choose Change to modify the Status Flags and Dates data or to add new information. Not available in Archived Personnel.
All fields that can be modified will appear in yellow.
Enter Basic Check Status for each category.
If you enter a status of Y - Check Passed, F - Check Failed, S - Sent for more information then the associated date field is set to today's date automatically.
If you enter a status of N - Check Not Applicable then the associated date field is left blank.
If you need to store information about the ongoing or completed BPSS checks, use the Notes field.
Once all relevant fields have been completed click on OK. Click on Cancel to discard changes.
All fields will return to white showing that they are locked.
Once all valid Basic Checks have been done you are ready to Authorise the BPSS.
Whilst on the BPSS screen, click on Authorise to enter or generate the B/C Authorisation Number for individuals that have passed the Basic Check. Only available in Application Forms.
The B/C Authorisation Number field will be displayed in yellow.
If the System Key CA_BC_AUTO_NO is set to Y leave this field blank and the system will generate the number automatically.
If this System Key is set to N enter the required BPSS Authorisation Number manually.
Click on OK to automatically create a BPSS Authorisation Number (if required) and save the record.
Click on Cancel to avoid creating a BPSS Authorisation Number.
Click Exit to return to the Application Form screen
The next step is to transfer the BPSS Authorisation details to the Application Front screen. This is done using the Authorise button to enter the Authorisation Start and Expiry Dates.
