Personnel System: Data Maintenance

This option allows a report to be produced, detailing all personnel in Application Forms who have received an Authorisation but have not yet been transferred to Current Personnel and whose Clearance has now expired. The Clearance Expiry Time is determined by the System Key CA_EXPIRY_YEARS maintained by the System Manager. This option also allows the user to delete these expired records automatically.

 

Choose Print to produce the report.

Choose Delete to delete the expired Clearances.

This option allows a report to be produced, detailing all personnel in the Clearances Held Off-Site whose details have not been checked and/or updated for a specified time. The Expiry Time is determined by the System Key CA_EXPIRY_YEARS maintained by the System Manager. This option allows the user to delete these expired records automatically.

 

Choose Print to produce the report.

Choose Delete to delete the expired Clearances.

This option allows a report to be produced, detailing all personnel in Archived Personnel who have left the company and/or have clearances that been expired longer than a set number of years. The Clearance Expiry Time is determined by the System Key CA_EXPIRY_YEARS maintained by the System Manager. This option also allows the user to delete these expired records automatically.

 

Choose Print to produce the report.

Choose Delete to delete the expired Clearances.

Every individual in Current Personnel can be allocated to a specific Contract. On occasions this contract number may change. This option allows all personnel currently allocated to a Contract Number to be updated to the new Contract Number automatically.

 

Enter a valid Old Contract Number to change from and a valid New Contract Number to change to.

 

Double-Click in either Contract Number box to bring up a Contract Number query screen. if the Contract Number is not known.

 

The system will check the validity of both Contract Numbers before any updating is allowed to be done.

 

Choose OK to update all individuals in Current Personnel who are assigned to the Old Contract Number to show them as assigned to the New Contract Number.

This option can be used to add a set period to the Authorisation Expiry Dates for individuals based on their Clearance Level. It should only be used when allowed by the DBS to extend clearances in the rare occasion of a unexpected long-term backlog of clearances.

 

Enter an Authorisation Expiry Start Date. Any records with an Authorisation Expiry Date greater than or equal to this date will be selected for printing / updating.

 

Enter an Authorisation Expiry End Date. Any records with an Authorisation Expiry Date greater than or equal to this date will be selected for printing / updating.

 

Change the DBS Update Required value to Y for any Clearance Level that is authorised to be amended.

 

Choose Print Personnel to produce a hard-copy of all of the individuals that satisfy the selection criteria and would be updated.

 

Choose Update Personnel to update all of the individuals that satisfy the selection criteria. This process CANNOT be reversed.

 

This option allows the user to exit the Personnel Menu and return to the WiSeMan Main Menu.